Following are the DRAFT minutes from the 2020 (2019-2020 year) AGM.
Due to COVID-19 restrictions the AGM was postponed until October 2020. These minutes are to be approved at the 2021 AGM.
New World Theatre Club A.s.b.l.
association sans but lucratif
Registered address: 1 rue Evrard Ketten, L-1856 Luxembourg
R.C.S. Luxembourg: F226
(“NWTC” or the “Club”)
Minutes to the meeting of the annual general meeting of the members of
New World Theatre Club A.s.b.l.
Monday, 5 October 2020 at 19:30 CET
held at B.U.R.O.S, 3 rue Thomas Edison, L-1445 Strassen
NWTC members present:
Christine Probst-Staffen chairperson of the NWTC committee, attending in person
Susanne Storgårds secretary of the NWTC committee, attending in person
Pauline Lloyd treasurer of the NWTC committee, attending in person
Rose Flammant membership secretary of the NWTC committee, attending in person
Niamh Power member of the NWTC committee, attending in person
Valerie Scott member of the NWTC committee, attending via videoconference
Chris Albrecht attending via videoconference
Beverly Atkinson attending via videoconference
John Brigg attending in person
Phillip Dutton attending via videoconference
Julian Nest attending via videoconference
Kim Hermans attending via videoconference
Jan Thoemel attending via videoconference
Daniel Badea attending by way of proxy to Rose Flammant
Jean-Marie Bodé attending by way of proxy to Christine Probst-Staffen
Lorna Cassidy attending by way of proxy to Susanne Storgårds
Helena O’Hare attending by way of proxy to Phillip Dutton
Sultana Raza attending by way of proxy to Niamh Power
Alexandra-Gabriela Stanca attending by way of proxy to Pauline Lloyd
Lynne Thill Pressman attending by way of proxy to Valerie Scott
Michael Watson attending by way of proxy to Kim Hermans
Christine Probst-Staffen (the “Chairperson”) opened the annual general meeting of members of NWTC (the “Meeting”) at 19:30. The Chairperson requested Susanne Storgårds to act as secretary of the Meeting.
The Chairperson noted and the Meeting agreed that, in accordance with the articles of association of NWTC (the “Articles”), the Meeting had been duly convened, and a quorum of at least fifteen percent of the members of the association were present or represented. It was therefore agreed that the Meeting was validly constituted and could duly deliberate on the following agenda:
The Chairperson noted and the Meeting agreed that each member had been provided with the documentation for discussion in advance of the present meeting and each member had been provided with ample opportunity to examine such documentation. This being confirmed, the Chairperson proceeded to address the first point on the agenda.
The Meeting therefore RESOLVED to approve the draft agenda.
The Meeting RESOLVED to approve the 2019 AGM Minutes.
Having heard the Chairperson’s report, the Meeting agreed that it would be in the best interest of Club to approve the report, whereby Niamh P. PROPOSED its approval, and Kim H. SECONDED the motion.
The Meeting RESOLVED to approve the Chairperson’s report.
Having duly considered the above, the Meeting agreed that it would be in the best interest for the Club that the Treasurer’s Report and the Annual Accounts be approved, upon which Susanne S. PROPOSED their approval, and Valerie S. SECONDED the motion.
The Meeting thereupon RESOLVED to approve the Treasurer’s Report and the Annual Accounts.
The Treasurer further presented the auditor’s report (the “Auditor’s Report”), a copy of which had been provided to the members with due notice. The Meeting thanked the Treasurer for her presentation.
Upon due reflection by the members, Christine P. PROPOSED to approve the Auditor’s Report. Valerie S. seconded the motion.
The Meeting RESOLVED to approve the Auditor’s Report
The Meeting acknowledged the committee and agreed that it would be in the best interest of the Club that the members of the committee be granted discharge for the exercise of their duties for the 2019/2020 year. John B. PROPOSED to grant the discharge of the 2019/2020 committee, and Rose F. SECONDED the motion.
The Meeting therefore RESOLVED to discharge to the members who had served on the NWTC committee during the 2019/2020 for the exercise of their duties.
Chris A. PROPOSED that the abovementioned members be elected onto the committee, and Valerie S. SECONDED the motion.
The Meeting RESOLVED that the committee of the Club for the 2020/2021 year should be composed as follows:
The Treasurer then informed the Meeting that Ailbhe Jennings had confirmed that she would stay on as auditor for the 2020/2021 year. Susanne S. PROPOSED to approve Ailbhe Jennings as auditor for the Club for the 2020/2021 year, and Niamh P. SECONDED the motion.
The Meeting RESOLVED to appoint Ailbhe Jennings as auditor for the 2020/2021 year.
It was noted that although the Meeting was quorate for the purposes of the annual general meeting, in order for an amendment to the Articles to be passed, two-thirds of the members of NWTC would need to be present or represented at the Meeting, and this majority was not present. The Meeting therefore agreed to finalize the Amendments, taking into consideration the present discussions, and to then take the necessary steps in convening an extraordinary general meeting to deliberate on the Amendments.
Chris A. PROPOSED to finalize the Amendments in preparation for a future vote, and Beverly A. SECONDED the motion.
The Meeting RESOLVED that the Club should take any and all necessary steps to proceed to a vote on the amendment of the Articles.
There being no further item on the agenda and no member having brought up any other points for discussion, the Chairperson declared the Meeting closed at 20:50.